Important Dates for Enrolling Students

Please check back to this page periodically during the enrollment process as dates are subject to change.

This timeline is designed to help you prepare for your first semester of classes at PNCA. We will contact by email with a reminder and additional instructions for each task. Please check your email regularly to ensure you stay on track for enrollment. You may also review your checklist and progress.

If you have used a 504, IEP or ADA accommodation in the past, or if you believe you will utilize accommodations, please contact Accessible Education Services (AES) at accessible-info@willamette.edu for a consultation.


Nov. 18 - Dec. 9

Enrollment deposit due
Submit your enrollment deposit to secure your place in the next entering cohort. To ensure you are able to complete all required steps in a timely manner, please submit your deposit by December 9. PNCA and Willamette are closed for Winter Break from December 19 and will reopen on January 2, 2023.

Contact: pncaadmissions@willamette.edu

Nov. 18 - Dec. 13

Create your university email account
Create your university email address to gain access to all the services you'll need as a student. For reference, you can find your student ID number on your applicant status page (where you checked the status of your application and received your admission decision). Failure to complete this task will delay other critical tasks, including course registration, housing and roommate assignment and bill payment. Your Willamette email address is also the only email account we will send official communication.

Contact: pncaadmissions@willamette.edu

Dec. 1 - Dec. 16

Accessible Education Services
If used an IEP or 504 in high school, have used accommodations at a prior college/university, have a diagnosed learning difference or mental health concern, please contact Accessible Education Services to assess what accommodations or support will be appropriate for your success.

Contact: accessible-info@willamette.edu

Dec. 5, 4:00 - 5:00 p.m. Pacific

Advising Webinar

Join us for a virtual info session for 2023 incoming spring students, lead by our Academic Advising team. This session is for both first year and transfer students starting this spring semester. During the Q&A portion of the session, you can get all your questions answered about the spring registration process at PNCA.

Contact: Max Winthrop, Academic Advisor and Retention Specialist

Nov. 21 - Jan. 13

Introduction Letter from Advising and Retention Specialist
An academic advisor will contact you to schedule an advising appointment.

Contact: Max Winthrop, Academic Advisor and Retention Specialist

Dec. 1 - Dec. 13

Complete housing application
During this step of the process, you will use the WU Housing Portal to:

  • Review and sign the Housing Contract acknowledging you accept the terms;
  • Make a decision regarding the purchase of renters insurance for your residence hall room; and,
  • Submit your lifestyles and likings information, which will help us match you with your roommate(s).

If you do not plan to live on campus, please contact Residence Life and Housing to confirm your eligibility.

Contact: housing@willamette.edu

Dec. 1 - Jan. 6

Submit ID card photo
Submit your ID card photo online. We'll have it ready for you to pick up when you arrive on campus.

Contact: servicecenter@willamette.edu

Dec. 1 - Jan. 6

Register for Orientation
New Student Orientation is our way of ensuring you're prepared to have a great start at PNCA! All students must attend on January 13, 2023. Optional events will be hosted on January 14, 2023. Please register in advance to confirm your attendance.

Contact: Jackson Seemayer, Assistant Director of Student Life

Dec. 1 - Jan. 6

Update emergency contact information
Update your emergency contact information in SAGE, the system where all your records will be located throughout your time as a student. Detailed information is available from the Office of the Registrar.

Contact: registrar@willamette.edu


Jan. 2 - Jan. 30

Health history and immunization records due
Submit your online health history and immunization information to Bishop Wellness Center via the Student Health Portal. Instructions, including information about SB 274 per Oregon law, will be sent via email.

Contact: SaVanna Kraal, Office Manager/Student Insurance Coordinator

Jan. 2 - Jan. 30

Student Financial Responsibility Agreement due
All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment. Login to Bill+Payment and the agreement will appear on the screen. You must click "I agree" prior to the first day of classes.

Contact: student-accounts@willamette.edu

Jan. 2 - Jan. 30

Submit official final transcript(s)
Updated transcripts with the most recently completed term should be sent directly from the most recently attended college/university. Students transferring fewer than 62 semester credits must also submit a final high school transcript with graduation date. Failure to submit these documents will prevent you from registering for your second semester courses.

Contact: pncaadmissions@willamette.edu

Date TBD

Student Accounts Information
Student Accounts will mail you information regarding your online statement, the billing process, payment options and other important matters.

Contact: student-accounts@willamette.edu

Date TBD

View your tuition and fees statement
Your tuition and fees statement will be posted to your online account, and a paper copy will be sent via regular mail.

Contact: student-accounts@willamette.edu

Jan. 2 - Jan. 30

Health insurance waiver due
The student health insurance waiver application will be available from the Student Insurance Coordinator beginning January 2, 2023.

Contact: SaVanna Kraal, Office Manager/Student Insurance Coordinator

Jan. 9 - Feb. 1

Complete required educational trainings
All students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, and topics on the subject of diversity, equity, and inclusion. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, health, and overall well-being of students.

Contact: student-affairs-office@willamette.edu

Jan. 2 - Jan. 17

Apply for a parking permit
Apply online to obtain your parking permit. Parking permits are required.

Contact: safety@willamette.edu

Date TBD

Move into on-campus housing
Your housing assignment and information about the move in process will be emailed to your university email address.

Contact: housing@willamette.edu

Jan. 13

New Student Orientation
All students are required to attend New Student Orientation on January 13. Optional activities are planned for January 14, as well.

Contact: Jackson Seemayer, Assistant Director of Student Life

Jan. 17

First day of classes
Spring semester classes begin. Explore the full academic calendar.

New Student Checklist

We’ll ask you to complete important tasks as you begin your journey at PNCA and Willamette University. Once you have created your Willamette email account, you’ll be able to access your personalized new student checklist showing what tasks you have completed and what remains.