Enrolling Students

Please check back to this page periodically throughout the summer as dates are subject to change.

This timeline is designed to help you prepare to enroll at PNCA and Willamette University. We’ll be in contact with you to support you through each of the tasks outlined here, so please keep an eye on your email for detailed instructions outlining how to complete each item in this list. Check your progress on your personal checklist at any time.

Your first step is to submit your enrollment deposit, which secures your place in our next entering class of students. Login to your applicant status page, submit the Reply to Your Offer of Admission and then submit your payment. If you have questions regarding your reply and deposit, contact the Admissions Office at pncaadmissions@willamette.edu or 503-821-8972.

Please reply to your offer of admission by May 1. The final enrollment deadline is August 4.

Deadline: May 1

Update Contact Information
Welcome! We look forward to supporting you throughout the enrollment process. In order to ensure we can do this, please confirm contact information for you and your family. You can access this form in your applicant status page.

Contact: bearcat@willamette.edu

Deadline: May 1

Create Your Network Account and Activate Your University Email Account
Create your network account. This will activate your university email address and enable access to all the services you'll need as a student. For reference, you can find your student ID number on your applicant status page (where you checked the status of your application and received your admission decision). Failure to complete this task will delay other critical tasks, including course registration, housing and roommate assignment and bill payment.

Contact: wits@willamette.edu

April 3 - May 31

Housing Application: Step 1
Housing assignments at ArtHouse are first come, first serve. Using the WU Housing Portal, you will:

  • Review the Housing Contract and sign acknowledging you accept the terms
  • Submit your lifestyles and likings information, which will help us match you with your roommate(s).

You will have access to the WU Housing Portal the day after you create your network account. Please wait until the following day to login to the WU Housing Portal. If you are unable to login after that, contact arthouse-info@willamette.edu.

This is also a good time to consider if you will purchase renters insurance. In the WU Housing Portal, navigate to the Applications & Forms menu, and select GradGuard Application and Information to be redirected to GradGuard where you can learn more.

Contact: arthouse-info@willamette.edu

April 3 - August 18

Register for Orientation
New Student Orientation is our way of ensuring you're prepared to have a great start at PNCA. All students must attend from August 23 to 26.

Please register to confirm your attendance.

Contact: pnca-student-life@willamette.edu

April 3

Add Your Willamette Email Account to Your Mobile Device
Follow these instructions to add your Willamette email account, including your calendar, to your mobile device.

Contact: wits@willamette.edu

May 8 - August 15

Accessible Education Services Early Advising
If you used an IEP or 504 in high school, have used accommodations at a prior college/university, have a diagnosed learning difference or mental health concern, please contact Accessible Education Service to assess what accommodations or support will be appropriate for your success.

Contact: accessible-info@willamette.edu

May 15

Virtual Summer Event for New PNCA Students: Kick Off & Course Registration
Hear from our Student Success staff about what to expect as you prepare to join the PNCA community on campus this fall. This event will answer questions such as:

  • What can I expect this summer?
  • Who do I turn to for help?
  • How do I register for classes?

Register May 15 by Noon Pacific.

Contact: pncaadmissions@willamette.edu

May 22 - July 14

Review Information about Paying for College
The Office of Financial Aid will mail you information that summarizes estimated costs and financial aid for the upcoming semester, provides instructions for student loan processing, and outlines options for paying the balance due (such as through a payment plan, parent loan, and/or private loan).

Contact: finaid@willamette.edu

May 22 - September 1

Submit official final transcript(s) and test scores
First Year students, and transfer students with fewer than 62 semester credits, must have a final high school transcript with graduation date sent directly from their high school. All students with prior college enrollment (including as dual enrollment credit earned in high school) must also have official transcripts sent with the most recently completed term of grades included. Students who applied with test scores should ensure a verified score report has been received. Failure to receive these materials will delay course registration for the 2024 spring semester.

Contact: bearcat@willamette.edu

May 22

Virtual Summer Event for New PNCA Students: ArtHouse
Members of our Residence Life and Housing staff will share everything you need to know about living on campus in ArtHouse. This event will answer questions such as:

  • Where will I live?
  • Who’s my roommate?
  • What do I pack?

Register May 22 by Noon Pacific.

Contact: pncaadmissions@willamette.edu

June 1 - June 15

Housing Application: Step 2
During this step, you will find or confirm your roommate through the WU Housing Portal. All roommate requests must be mutual, meaning, each student must request each other. You can bypass this phase if you would like the system to match you based on the answers you provided in your lifestyles and likings information.

Contact: arthouse-info@willamette.edu

June 1 - August 11

Advising and Course Registration
Schedule your advising and course registration appointment, which will take place from June 1 to August 11. Students can select from an in-person appointment at PNCA's campus in Portland or over Zoom.

Contact: mwinthrop@willamette.edu

June 5 - July 14

Update Emergency Contact Information
Update your emergency contact information in SAGE, the system where all your educational records will be located throughout your time as a student. Detailed information is available from the Office of the Registrar.

Contact: registrar@willamette.edu

June 5

Virtual Summer Event for New PNCA Students: Financial Aid & Student Accounts
Our colleagues from the Office of Financial aid will walk through details related to student aid and funding options. This event will answer questions such as:

  • Where do I see my award?
  • When do I pay my bill?
  • How do I take out a loan?

Register June 5 by Noon Pacific.

Contact: pncaadmissions@willamette.edu

June 12 - August 7

Submit ID Card Photo
Submit your ID card photo online. We'll have it ready for you to pick up when you arrive to campus.

Contact: servicecenter@willamette.edu

June 19 - August 15

Complete Required Educational Trainings
All students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, and topics on the subject of diversity, equity, and inclusion. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, health, and overall well-being of students. You will be notified via email with additional instructions.

Contact: student-affairs-office@willamette.edu

June 26

Virtual Summer Event for New PNCA Students: New Student Orientation & First Year Experience
Staff from the Office of Student Affairs will provide an overview of orientation. They will also discuss the First Year Experience designed to support incoming students during their first year on campus. This event will answer questions such as:

  • What does orientation entail?
  • When do I arrive?
  • When do my parents leave?

Register June 26 by Noon Pacific.

Contact: pncaadmissions@willamette.edu

June 30 - August 1

Submit Health History and Immunization Records
Submit your online health history and immunization information to Bishop Wellness Center via the Student Health Portal. Instructions, including information about SB 274 per Oregon law, will be sent via email.

Contact: Savanna Kraal, Office Manager/Student Insurance Coordinator, skraal@willamette.edu

July 3 - July 7

University Closure
Pacific Northwest College of Art is closed the week of July 3. Offices will reopen on Monday, July 10.

July 5

Student Accounts Information
Student Accounts will mail you information regarding your online statement, the billing process, payment options and other important matters.

Contact: student-accounts@willamette.edu

July 10 - August 28

Apply for a Parking Permit
Apply online to secure your parking permit. Parking permits are required beginning the first day of classes.

Contact: safety@willamette.edu

July 10 - August 28

Submit Student Financial Responsibility Agreement
All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment. Login to Bill+Payment and the agreement will appear on the screen. You must click "I agree" prior to the first day of classes.

contact: student-accounts@willamette.edu

July 10

Virtual Summer Event for New PNCA Students: Wellness & Academic Support
Our partners from Wellness and Counseling and the Office of Academic Support will discuss the variety of ways in which PNCA helps students flourish and thrive on campus. This event will answer questions such as:

  • Do I need insurance?
  • Can I see a counselor?
  • Are there tutors?

Register July 10 by Noon Pacific.

Contact: pncaadmissions@willamette.edu

July 14

View Your Tuition and Fees Statement
Your tuition and fees statement will be posted to your online account, and a paper copy will be sent via regular mail.

Contact: student-accounts@willamette.edu

July 17 - September 11

Complete Your Health Insurance Waiver
All eligible students are enrolled in and charged for the Student Health Insurance Policy every academic year. Waivers are required annually for students who wish to opt out of the student health insurance plan. The student health insurance waiver is available from July 17 and must be submitted by September 11 for the 2023-2024 academic year.

Contact: SaVanna Kraal, Office Manager/Student Insurance Coordinator, skraal@willamette.edu,

July 17

Virtual Summer Event for New PNCA Students: Career Development
Staff from the Office of Career Development will share insights into the resources available to help PNCA students grow professionally. This event will answer questions such as:

  • Can I have a campus job?
  • How do I write a resume?
  • Are there internships for freshmen?

Register July 17 by Noon Pacific.

Contact: pncaadmissions@willamette.edu

July 31

Virtual Summer Event for New PNCA Students: Student Engagement & Leadership
Our colleagues in the Office of Student Affairs will discuss the many ways that PNCA students can engage in co-curricular activities both on and off campus. This event will answer questions such as:

  • Are there clubs I can join?
  • How do I get involved on campus?
  • What else is there to do in the community?

Register July 31 by Noon Pacific.

Contact: pncaadmissions@willamette.edu

August 1 - August 15

Reserve a Move In Time
Reserve a time to move in to ArtHouse.

Contact: arthouse-info@willamette.edu

August 4

Receive Your Housing Assignment and Roommate Information
Your housing assignment and roommate information will be sent to your Willamette email account.

Contact: arthouse-info@willamette.edu

August 22

ArtHouse Move In
Move in to ArtHouse based on your previously reserved time.

Contact: arthouse-info@willamette.edu

August 23 - August 26

New Student Orientation Begins
New Student Orientation will give you the tools and resources you need throughout your first semester and beyond. ArtHouse residents are invited to attend a Welcome Dinner the evening of August 22.

Contact: pnca-student-life@willamette.edu

August 28

First Day of Classes
Fall semester classes begin.

Explore the full academic calendar.

Student Checklist

There are a few tasks you need to complete before you will begin your journey at Willamette. Once you have created your Willamette email account, you will be able to access your personal checklist.