PNCA Undergraduate Enrolling Students

Welcome to PNCA

Congratulations on your decision to enroll at Pacific Northwest College of Art. The information below is intended to help prepare you for your first semester on campus.

The information below is specific for students enrolling for the fall 2026 semester.

Once you have created your Willamette University email account, you will be sent additional instructions once a task is ready for you to complete. Many of these processes are sequential and rely on the completion of the prior step before moving forward.

If you check your Willamette email account and personalized new student checklist regularly and complete tasks in a timely manner, you’ll stay on track for a successful launch to your life at PNCA.

If you have questions at any point, start with the Office of Admissions at 503-821-8972. The Office of Admissions is open Monday through Friday from 9:00 a.m. to 5:00 p.m. Pacific and we can help you find the best campus resource to assist you.

Access Your New Student Checklist

A person inspecting a golden ball with another person

Start Here: Setting Up Your Network Account

Begins: April 1, 2026
Required

The day after you reply to your offer of admission and pay your enrollment deposit, you can create your network account. You will receive an email to notify you when you are able to create your account. Do not attempt to do so before receiving this notification.

This step will activate your university email address and enable access to all the services you'll need as a student. Once activated, all future emails from Pacific Northwest College of Art and Willamette University, including instructions as an enrolling student, will be directed to your @willamette.edu email address.

You will need your student ID number to create your account. You can find your student ID number on your PNCA Applicant Portal (where you replied to your offer of admission and paid your deposit).

Failure to create your network account will delay other critical tasks, including course registration, housing and roommate assignment and bill payment.

For assistance accessing your PNCA Applicant Portal:
Contact: Office of Admissions
Phone: 503-821-8972
Email: p ncaadmissions@willamette.edu

For assistance creating your network account:
Contact: Willamette Integrated Technology Services (WITS) Help Desk
Phone: 503-370-6767
Email: wits@willamette.edu

Begins: April 1, 2026
Required

Willamette University requires the use of Google 2-Step Authentication. You'll be prompted to do this immediately after network account creation and must do so within one week.

Failure to enable 2-Step Authentication within one week of account creation will lock your account. If your account is locked, you must contact WITS from a personal email account for assistance.

Contact: Willamette Integrated Technology Services (WITS) Help Desk
Phone: 503-370-6767
Email: wits@willamette.edu

Recommended

Follow these instructions to add your Willamette email account, including your calendar, to your mobile device.

A personalized checklist is available for each student to help track the steps toward enrollment. We recommend you check it regularly to ensure you are staying on track. You may access your checklist after you’ve created your network account.

Advising and Course Registration

Begins: April 1, 2026
Optional

If you used an IEP or 504 in high school, have used accommodations at a prior college/university, have a learning difference or mental health concern, any diagnosis that could impact academic performance or would warrant an accommodation in the classroom, residence hall or other space on campus, you may begin the application process for accommodations once you have received your Willamette network account and email address.

You may review the Accommodation Process and apply using the AES Portal.

Requests for housing accommodations must be submitted no later than June 15.

Contact: Accessible Education Services
Phone: 503-370-6737
Email: accessible-info@willamette.edu

Begins: April 30, 2026
Required

First Year Students: Register for a required Academic Advising and Registration Appointment. Appointments will take place on campus or virtually beginning June 1, 2026.
Transfer Students: Information will be sent from Sarah Fisher, Associate Registrar, to connect you with your faculty advisor. You'll then work with your advisor regarding advising and registration. Transfer students may register beginning April 30, 2026.
International/Exchange Students: Additional information regarding advising and course registration will be sent after your enrollment is confirmed.

First Year Student Contact: Max Winthrop, Assistant Director of Academic Advising
Email: mwintrop@willamette.edu

Transfer and International Student Contact: Sally Schoolmaster, Associate Professor, Associate Dean for Academic Success & Chair of Foundation
Email: sschoolmaster@willamette.edu

Begins: June 1, 2026
Deadline: July 10, 2026

Update your emergency contact information in SAGE, the system where all your educational records will be located throughout your time as a student. Detailed information is available from the Office of the Registrar.

Contact: Office of the Registrar
Email: registrar@willamette.edu

Housing

Begins: April 1, 2026
Deadline: May 31, 2026
Required for ArtHouse Residents

One day after creating your network account, you are able to sign your housing contract and complete the housing application.

During this step of the process, you will use the WU Housing Portal to:

Review the Housing Contract and sign acknowledging you accept the terms;
Make a decision regarding renters insurance for your residence hall room; and,
Submit your lifestyles and likings information, which will be used in the roommate matching process.

Access the WU Housing Portal from the Residence Life and Housing site.

Housing Accommodations

All housing accommodations are reviewed by Accessible Education Services. To request a housing accommodation, review the Accommodation Request Process and submit an online application. Accommodations will be reviewed and communicated with Residence Life and Housing.

Requests for housing accommodations should be submitted no later than June 15.

Life On Requirement and Exemption

PNCA requires all students to live in university housing for two semesters. You may review the Criteria for Exemptions, but those typically granted include students residing with parent(s)/guardian(s) within 25 miles of campus or are over the age of 21 by the start of the academic year.

To request an exemption, submit the Residency Requirement Exception Request form. You will then be provided access to the exemption application within the WU Housing Portal and provide any requested documentation.

Please note, your offer of financial aid is based on the cost of attendance as an on-campus residential student. If approved for an exemption, your offer of financial aid may be adjusted. Contact your admissions counselor or the Office of Financial Aid for additional information prior to requesting an exemption.

Contact: Residence Life & Housing
Phone: 503-370-6212
Email: arthouse-info@willamette.edu

Begins: June 3, 2026
Deadline: June 21, 2026
Optional

During this step of the housing process, you may search for and confirm a roommate through the WU Housing Portal. All roommate requests must be mutual - each student must request each other.

This step is optional. If you prefer, you will be matched with a roommate based on the answers you provided on your lifestyle and likings questionnaire during the first step in the housing process.

Contact: Residence Life & Housing
Phone: 503-370-6212
Email: arthouse-info@willamette.edu

August 5, 2026

Your housing assignment and roommate information will be sent to your Willamette email account.

Contact: Resident Life & Housing
Phone: 503-370-6212
Email: arthouse-info@willamette.edu

Begins: August 7, 2026
Deadline: August 16, 2026
Optional

Once you receive your housing assignment, you may reserve a move-in time within the WU Housing Portal. Reserved move in times helps avoid crowding near ArtHouse and with elevator usage. Members of the PNCA community will be here to help!

Contact: Residence Life & Housing
Phone: 503-370-6212
Email: arthouse-info@willamette.edu

August 19, 2026

Move-in to your on-campus housing based on your previously reserved time.

Contact: Resident Life & Housing
Phone: 503-370-6212
Email: arthouse-info@willamette.edu

Student Accounts and Billing

Available: May 22, 2026

The Office of Financial Aid will mail you information that summarizes estimated costs and financial aid for the upcoming semester, provides instructions for student loan processing, and outlines options for paying the balance due (such as through a payment plan, parent loan, and/or private loan).

Contact: Office of Financial Aid
Email: finaid@willamette.edu

July 6, 2026

Student Accounts will email information regarding your online statement, the billing process, payment options and other important matters.

Contact: Student Accounts
Phone: 503-375-5308
Email: student-accounts@willamette.edu

Available: July 13, 2026

Your tuition and fees statement will be posted to your online account. You must pay the due balance or enroll in a payment plan by August 24, 2026.

Contact: Student Accounts
Phone: 503-375-5308
Email: student-accounts@willamette.edu

Begins: July 13, 2026
Deadline: August 24, 2026

All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment. Login to Bill+Payment and the agreement will appear on the screen. You must click "I agree" prior to the first day of classes.

Contact: Student Accounts
Phone: 503-375-5308
Email: student-accounts@willamette.edu

Health and Student Insurance

Begins: June 8, 2026
Deadline: September 4, 2026

Submit your online& Tuberculosis Screening Questionnaire and Measles immunization information to Bishop Wellness Center via the Student Health Portal. The Tuberculosis Screening Questionnaire that you submit online will determine if additional Tuberculosis screening is required. Instructions will be sent via email starting on June 8, 2026.

Contact: SaVanna Kraal, Case Manager/Student Insurance Coordinator
Email: skraal@willamette.edu

Begins: July 13, 2026
Deadline: September 4, 2026

All eligible students are enrolled in and charged for the Student Health Insurance Policy every academic year.

Waivers are required annually for students who wish to opt out of the Student Health Insurance Plan. International students who would like to request an insurance waiver should contact the Office of International Education.

The Student Health Insurance waiver will be available online starting July 13, 2026. The deadline to submit this waiver is September 4, 2026.

Contact: SaVanna Kraal, Case Manager/Student Insurance Coordinator
Email: skraal@willamette.edu

Student Employment

If you plan to work on campus, you will need to provide required documentation for proof of work eligibility during the hiring process.

While the most common documents are a passport or Social Security card and original birth certificate, you can review the list of eligible documents from USCIS.

After you have been offered an on-campus job and started the onboarding process, you will need to provide the required documents in their original format. Photocopies, scans, emails, or expired documents will not be accepted and will delay the start of your on-campus employment.

Contact: Human Resources
Email: student-employment@willamette.edu

Arrival and Orientation

Deadline: August 24, 2026
Required

First year students, and transfer students with fewer than 62 transferable semester credits, must have a final high school transcript with graduation date sent directly from their high school. Proof of high school graduation or equivalency is required for financial aid disbursement.

All students with prior college enrollment (including as dual enrollment credit earned in high school) must also have official transcripts sent with the most recently completed term of grades included. Prior college coursework cannot be evaluated for transfer without updated official transcripts.

Failure to provide these materials by the first day of classes will result in a hold placed on your account preventing involvement in some activities and course registration in future semesters.

Contact: Office of Admissions
Phone: 503-821-8972
Email: pncaadmissions@willamette.edu

New Student Orientation is our way of ensuring you're prepared to have a great start at PNCA. All students must attend from August 19 to 21. Please register to confirm your attendance.

Contact: Student Affairs
Email: pnca-student-life@willamette.edu

Begins: July 6, 2026
Deadline: July 29, 2026

All new Willamette students must complete required trainings about sexual assault prevention and alcohol and other drug prevention. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, and health. You will be notified at your Willamette email address with additional instructions when the modules are available.

Questions about the required modules can be directed to the Office of Student Affairs at student-affairs-office@willamette.edu.

If you encounter technical difficulties with the modules, please contact the Vector Solutions customer service team.

Begins: July 1, 2026
Deadline: August 5, 2026

Submit your ID card photo online. We'll have it ready for you to pick up when you arrive on campus.

Contact: Service Center
Email: service-center-info@willamette.edu

August 19, 2026

New Student Orientation will give you the tools and resources you need throughout your first semester and beyond.

Contact: Student Affairs
Email: pnca-student-life@willamette.edu

August 24, 2026

Classes begin. Explore the full academic calendar online. Use the options in the right menu to filter to your college or program.

PNCA Undergraduate Enrolling Student

Welcome to PNCA

Start Here: Setting Up Your Network Account

Advising and Course Registration

Housing

Student Accounts and Billing

Health and Student Insurance

Student Employment

Arrival and Orientation

PNCA Admissions

PNCA Campus

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